Position Description: Deputy Executive Director
The Church Avenue and Flatbush Avenue Business Improvement Districts are seeking a Deputy Executive Director to help jointly manage both BIDs under the direction of one Executive Director.
This position is 60% communications, event planning, outreach, and assisting the Executive Director in managing both BIDs and 40% administrative and grant management. The work environment is creative, professional yet relaxed, and the work is constantly changing. The ideal candidate would be as comfortable representing the BID to our members at public meetings as he/she is stuffing envelopes for mailings. This is a two person nonprofit and the bulk of administrative tasks will be handled by the Deputy ED although some of these tasks are shared with the Executive Director. In the future, we may have an intern to assist with administrative tasks who would be trained and managed by the Deputy ED.
The BIDs have a relationship with nonprofit CAMBA under which the BIDs are provided with Fiscal, HR, IT, and Legal Services minimizing our work in these areas and allowing both BIDs to function as larger organizations than a typical two-person operation. Salary commensurate with experience with excellent benefits.
The Deputy Executive Director will report directly to the Executive Director and responsibilities include but are not limited to:
• Assisting in management of both BIDs under guidance and direction of Executive Director.
• Distributing marketing and other materials to property owners, merchants, and other stakeholders; forming relationships with BID members and gaining familiarity with both Districts.
• Maintaining, tracking, and preparing paperwork to ensure that both BIDs are in compliance with governmental and funding requirements.
• Monitoring street conditions and business issues in both BIDs and tracking vacancies involving walking the lengths of the Districts; following up on relevant issues as they arise.
• Coordinating meetings for Board of Directors including sending out notifications, following up with phone calls, taking notes at meetings, and preparing meeting Minutes.
• Planning, recruiting, assisting in budgeting for, and coordinating events such as street fairs, graffiti clean-up day, public meetings, concerts, and holiday programming, among other possible events; helping design and implement giveaways and raffles.
• Assisting with funding applications; preparing reports and paperwork for funders.
• Creating and distributing publicity materials, along with the Executive Director, including creating Facebook and Twitter updates and event listings, press releases, and email blasts and implementing website updates.
• Conducting research (in areas such as city regulations, property ownership, vendor prices, etc.).
• Creating basic fliers, postcards, and other marketing materials as needed. (Some design work will be outsourced.)
• Tracking outreach, communications, events, and business issues in online project management templates.
• Basic administrative tasks (scanning, copying, stuffing envelopes, etc.).
• Recruiting and managing interns.
• When ED is not available, occasionally representing BIDs at public events, community meetings, governmental meetings, etc.
• Other duties, as needed, in all above areas.
• Be a part of a creative, supportive team where innovative ideas and suggestions for improvements are welcomed.
• Serve a diverse community of property owners, business owners, and visitors in a quickly growing section of Brooklyn.
• Gain hands-on experience managing and implementing public events, fundraising, small business assistance, and volunteer recruitment projects among others.
• Help guide and assist with upcoming District improvements, the City’s community planning initiatives, and incoming development projects.
• Participate in BID-funded or free trainings in related areas upon Executive Director’s approval.
• Interest in working as part of a two-person team while maintaining ability to work independently with minimal supervision.
• Background in business improvement districts, economic development, small business assistance, communications, and/or nonprofit management a plus.
• Undergraduate degree and/or Masters degree in related field preferred but not required.
• Ability to effectively handle shifting deadlines and priorities and to juggle multiple tasks and projects simultaneously.
• Attention to detail and meticulous follow-through.
• The ability to build relationships with people from a variety of backgrounds and cultures.
• Excellent written and verbal communication skills.
• Professionalism and creativity.
• Solid computer skills, including Microsoft Office (Word, Excel) required; experience using Outlook, PowerPoint, SmartSheet, WordPress, and Vertical Response, a plus.
• Basic graphic design and website management skills or the willingness and ability to learn these skills (Publisher, WordPress, etc.).
• Availability to work occasional evenings or weekends to attend and/or staff meetings and community events.
• Multilingual, a plus.
Please submit the following by midnight on Sun. April 10, 2016:
• Cover letter describing how your skills and/or experiences make you a strong candidate for the needs of this position,
• Contact information for 3 professional or academic references.
The above should be sent to Lauren Elvers Collins, Executive Director, Church Ave. BID and Flatbush Ave. BID, 2211 Church Ave., Room 201, Brooklyn, NY 11226 or by email to [email protected] (if emailed, please state “Deputy ED Position” in subject line. Please, no phone calls!